Friends arriving together by train do not always stay at the same place. At Davos Dorf, a small group may need several accommodation addresses, while one traveller continues by another mode. Decide how the group will divide before arrival. This prevents the person organising the car from discovering at the station that the quoted journey no longer matches the people who need it.
Write an address beside each name
Make a simple list of travellers and their final destinations, using full street addresses rather than accommodation nicknames. Mark anyone who is not using the car. You do not need to circulate unnecessary personal details, but the organiser should know who boards each vehicle. Check that couples or friends who want to travel together are allocated together. An agreed passenger list is more useful than assuming everybody will decide their destination after getting off the train.
Assign bags with the passengers
A suitcase may belong to a person who is leaving the group, and shared bags may need to stay with a particular pair. Decide that while you can still discuss it calmly. Give dispatch the passenger and luggage totals for each requested car, not only the totals for the whole train party. If the load changes, ask whether the chosen category remains suitable. Nobody should have to travel with unsecured luggage simply to preserve an earlier assumption.
Name the rail endpoint precisely
Use Davos Dorf railway station in the booking if that is where the party is arriving. Check the rail itinerary shortly before travel and pass on any change of station or connection. RhB's station page gives current information about the station and directs passengers to the relevant rail services. Do not rely on an old screenshot when the actual rail booking has been amended. The car handover should follow the train the group is really taking.
Choose between a drop-off sequence and separate cars
One vehicle visiting several addresses can suit some parties; separate rides may suit others. Ask for the actual sequence and price to be confirmed rather than assuming every address is included in a direct transfer. Consider who wants to arrive first and whether anyone needs to collect keys elsewhere. A shorter road route is not automatically the best arrangement if it separates a traveller from the person who has their accommodation information.
Use one departure signal
Appoint one person to tell the driver when all allocated passengers and bags are at the meeting point. Other members can help, but should not move the collection to a different exit independently. Before the car leaves, check that nobody is still buying a ticket or saying goodbye on the platform. Keep the final address list available in the vehicle. This makes the local part of the trip orderly without turning the station handover into a complicated roll call.
Questions about this journey
Can one vehicle make several accommodation stops?
Request the full sequence so space, route and fare can be reviewed and confirmed.
Should the whole train group be listed as passengers?
Only list the people travelling in the booked vehicle, while explaining any split that affects luggage or coordination.
Who should tell the driver we are ready?
Use one nominated organiser who has checked that the allocated passengers and bags are together.